{"id":13167,"date":"2020-06-15T10:11:32","date_gmt":"2020-06-15T13:11:32","guid":{"rendered":"https:\/\/www.ataway.com\/?p=13167"},"modified":"2020-06-23T17:15:22","modified_gmt":"2020-06-23T20:15:22","slug":"ai-rpa-iqbots","status":"publish","type":"post","link":"https:\/\/www.ataway.com\/es-ar\/case-studies-es-ar\/ai-rpa-iqbots\/","title":{"rendered":"Digital Imaging + Machine Learning + AI + RPA Bots combined to reduce supplier invoices processing"},"content":{"rendered":"

[vc_row][vc_column][vc_column_text el_class=”small”]<\/p>\n

\n \n \n \n \"\"<\/a>\n \n \"\"<\/a>\n \n \"\"<\/a>\n\n<\/div><\/h3>\n

The client\u00a0<\/span><\/b>is\u00a0<\/span>one of\u00a0<\/span>the largest independent energy company in Argentina, with participation in the electricity and oil and gas value chain. The company is headquartered in<\/span>\u00a0<\/span>Buenos <\/span>Aires<\/span>\u00a0and has interests in power generation, electricity distribution, gas upstream and downstream<\/span>.<\/span>\u00a0<\/span><\/p>\n

Project Overview<\/span><\/b><\/h3>\n

The client\u00a0<\/span>is going through a process of expansion of its businesses and operations, both through the purchase of new organizations and the improvement of its processes and system components to accompany and support the management and administration of its work model.<\/span>\u00a0<\/span><\/p>\n

For this, it is in constant research and development of innovative solutions\u00a0<\/span>in areas like vendor invoices processing to improve.\u00a0<\/span>\u00a0<\/span><\/p>\n

Accounts Payable area has 9 people dedicated to reading and interpreting 6,000 emails per month with attached PDF documentation, which must be uploaded to the SAP system as part of the \u201cPreloading invoices\u201d process.<\/span>\u00a0<\/span><\/p>\n

Understanding the need, is where in association with Automation Anywhere Argentina<\/span>,<\/span>\u00a0Ataway offer<\/span>s<\/span>\u00a0tools and working models that will allow them to carry out their new challenges with technology and intelligence, with COGNITIVE AUTOMATION<\/span>.<\/span>\u00a0<\/span><\/p>\n

Initial Project Plan<\/span><\/b><\/h3>\n

The project scopes the implementation of RPA and\u00a0<\/span>IqBot<\/span>\u00a0to automatize the processing of vendors invoices that are received by email or Ariba to the posting in SAP.<\/span>\u00a0<\/span><\/p>\n

Project duration: 6 months<\/span>\u00a0<\/span><\/p>\n

Challenges<\/span><\/b><\/h3>\n

We face many challenges in this project:<\/span>\u00a0<\/span><\/p>\n

    \n
  • The complexity of the Argentina\u2019s tax system with almost 30 different fields to be read from the invoices and in some cases with 23\u00a0<\/span>possible values and behaviors in some fields.<\/span>\u00a0<\/span><\/li>\n
  • A lack of a standard email\u00a0<\/span>format\u00a0<\/span>or process to receive the invoices made us create a pre-classification bot to distinguish between invoices and other documents.\u00a0<\/span>\u00a0<\/span><\/li>\n<\/ul>\n
      \n
    • The low quality of the documents to be recognized<\/span>\u00a0did not allow get to better success in straight forward processing.<\/span>\u00a0<\/span><\/li>\n<\/ul>\n

      Solutions<\/span><\/b><\/h3>\n

      Using Automation Anywhere RPA solution, Ataway team implemented Automation Anywhere IQBot that reads 6000 documents and classifies the legal documents to be processed. Then 50 different bots make\u00a0<\/span>the validations and posting into SAP. Another set of bots automatizes and manages the flow of the information and creates reports that are used for operation and maintenance of the process.<\/span>\u00a0<\/span><\/p>\n

      Achievements & Outcome<\/span><\/b>\u00a0<\/span><\/h3>\n

      Results achieved: 70% of invoices analyzed, and 50% directly posted into SAP without manual intervention. Numbers are expected to increase as a result to the machine learning process of the invoices by the\u00a0<\/span>IqBot<\/span>.<\/span>\u00a0<\/span><\/p>\n

      \n

      <\/h3>\n

       <\/p>\n

      El\u00a0<\/span>cliente<\/span>\u00a0es una de las\u00a0<\/span>compa\u00f1\u00edas<\/span>\u00a0<\/span>energ\u00e9ticas<\/span>\u00a0<\/span>independientes<\/span>\u00a0<\/span>m\u00e1s<\/span>\u00a0<\/span>grandes<\/span>\u00a0de Argentina, con\u00a0<\/span>participaci\u00f3n<\/span>\u00a0en la\u00a0<\/span>cadena<\/span>\u00a0de valor de\u00a0<\/span>electricidad<\/span>,\u00a0<\/span>petr\u00f3leo<\/span>\u00a0y gas. La\u00a0<\/span>compa\u00f1\u00eda<\/span>\u00a0<\/span>tiene<\/span>\u00a0<\/span>su<\/span>\u00a0<\/span>sede<\/span>\u00a0en Buenos Aires y\u00a0<\/span>tiene<\/span>\u00a0<\/span>intereses<\/span>\u00a0en la\u00a0<\/span>generaci\u00f3n<\/span>\u00a0de\u00a0<\/span>energ\u00eda<\/span>,\u00a0<\/span>distribuci\u00f3n<\/span>\u00a0de\u00a0<\/span>electricidad<\/span>, gas\u00a0<\/span>upstream y downstream<\/span>.<\/span>\u00a0<\/span><\/p>\n

      Descripci\u00f3n\u00a0del\u00a0proyecto<\/span><\/b><\/h3>\n

      El\u00a0cliente\u00a0est\u00e1\u00a0pasando\u00a0por un\u00a0proceso\u00a0de\u00a0expansi\u00f3n\u00a0de sus\u00a0negocios\u00a0y\u00a0operaciones, tanto a\u00a0trav\u00e9s\u00a0de la\u00a0compra\u00a0de\u00a0nuevas\u00a0organizaciones\u00a0como\u00a0de la\u00a0mejora\u00a0de sus\u00a0procesos\u00a0y\u00a0componentes\u00a0del\u00a0sistema\u00a0para\u00a0acompa\u00f1ar\u00a0y\u00a0apoyar\u00a0la\u00a0gesti\u00f3n\u00a0y\u00a0administraci\u00f3n\u00a0de\u00a0su\u00a0modelo\u00a0de\u00a0trabajo.<\/span>\u00a0<\/span><\/p>\n

      Para\u00a0<\/span>esto<\/span>,\u00a0<\/span>est\u00e1<\/span>\u00a0en\u00a0<\/span>constante<\/span>\u00a0<\/span>investigaci\u00f3n<\/span>\u00a0y\u00a0<\/span>desarrollo<\/span>\u00a0de\u00a0<\/span>soluciones<\/span>\u00a0<\/span>innovadoras<\/span>\u00a0en\u00a0<\/span>\u00e1reas<\/span>\u00a0<\/span>como<\/span>\u00a0el\u00a0<\/span>procesamiento<\/span>\u00a0de\u00a0<\/span>facturas<\/span>\u00a0de\u00a0<\/span>proveedores<\/span>\u00a0para\u00a0<\/span>mejorar<\/span>.<\/span><\/p>\n

      El\u00a0<\/span>\u00e1rea<\/span>\u00a0de\u00a0<\/span>Cuentas<\/span>\u00a0a\u00a0<\/span>pagar<\/span>\u00a0<\/span>tiene<\/span>\u00a09 personas\u00a0<\/span>dedicadas<\/span>\u00a0a leer e\u00a0<\/span>interpretar<\/span>\u00a06,000\u00a0<\/span>correos<\/span>\u00a0<\/span>electr\u00f3nicos<\/span>\u00a0por\u00a0<\/span>mes<\/span>\u00a0con la\u00a0<\/span>documentaci\u00f3n<\/span>\u00a0PDF\u00a0<\/span>adjunta<\/span>, que debe\u00a0<\/span>contabilizarse<\/span>\u00a0en el\u00a0<\/span>sistema<\/span>\u00a0SAP\u00a0<\/span>como<\/span>\u00a0<\/span>parte<\/span>\u00a0del\u00a0<\/span>proceso<\/span>\u00a0de “<\/span>Precarga<\/span>\u00a0de\u00a0facturas”.<\/span>\u00a0<\/span><\/p>\n

      Entendiendo<\/span>\u00a0la\u00a0<\/span>necesidad<\/span>, es\u00a0<\/span>donde<\/span>, en\u00a0<\/span>asociaci\u00f3n<\/span>\u00a0con Automation Anywhere Argentina,\u00a0<\/span>Ataway<\/span>\u00a0<\/span>ofrece<\/span>\u00a0<\/span>herramientas<\/span>\u00a0y\u00a0<\/span>modelos<\/span>\u00a0de\u00a0<\/span>trabajo<\/span>\u00a0que les\u00a0<\/span>permitir\u00e1n<\/span>\u00a0<\/span>llevar<\/span>\u00a0a\u00a0<\/span>cabo<\/span>\u00a0sus\u00a0<\/span>nuevos<\/span>\u00a0<\/span>desaf\u00edos<\/span>\u00a0con\u00a0<\/span>tecnolog\u00eda<\/span>\u00a0e\u00a0<\/span>inteligencia<\/span>, con AUTOMATIZACI\u00d3N COGNITIVA.<\/strong><\/span>\u00a0<\/strong><\/p>\n

      Plan\u00a0<\/span><\/b>inicial<\/span><\/b>\u00a0del\u00a0proyecto<\/span><\/b><\/h3>\n

      El\u00a0<\/span>proyecto<\/span>\u00a0<\/span>abarca<\/span>\u00a0la\u00a0<\/span>implementaci\u00f3n<\/span>\u00a0de RPA e\u00a0<\/span>IqBot<\/span>\u00a0para\u00a0<\/span>automatizar<\/span>\u00a0el\u00a0<\/span>procesamiento<\/span>\u00a0de las\u00a0<\/span>facturas<\/span>\u00a0de los\u00a0<\/span>proveedores<\/span>\u00a0que se\u00a0<\/span>reciben<\/span>\u00a0por\u00a0<\/span>correo<\/span>\u00a0<\/span>electr\u00f3nico<\/span>\u00a0o Ariba a la\u00a0<\/span>contabilizaci\u00f3n<\/span>\u00a0en SAP.<\/span>\u00a0<\/span><\/p>\n

      Duraci\u00f3n<\/span>\u00a0del\u00a0<\/span>proyecto<\/span>: 6\u00a0<\/span>meses<\/span>.<\/span><\/p>\n

      Desaf\u00edos<\/span><\/b>\u00a0<\/span><\/h3>\n

      Enfrentamos\u00a0muchos\u00a0desaf\u00edos\u00a0en\u00a0este\u00a0proyecto:<\/span>\u00a0<\/span><\/p>\n

        \n
      • La\u00a0<\/span>complejidad<\/span>\u00a0del\u00a0<\/span>sistema<\/span>\u00a0<\/span>tributario<\/span>\u00a0<\/span>argentino<\/span>\u00a0con\u00a0<\/span>casi<\/span>\u00a030\u00a0<\/span>campos<\/span>\u00a0<\/span>diferentes<\/span>\u00a0para leer de las\u00a0<\/span>facturas<\/span>\u00a0y, en\u00a0<\/span>algunos<\/span>\u00a0<\/span>campos<\/span>, con 23\u00a0<\/span>posibles<\/span>\u00a0<\/span>valores<\/span>\u00a0y\u00a0<\/span>comportamientos.<\/span><\/li>\n
      • La\u00a0<\/span>falta<\/span>\u00a0de un\u00a0<\/span>formato<\/span>\u00a0o\u00a0<\/span>proceso<\/span>\u00a0de\u00a0<\/span>correo<\/span>\u00a0<\/span>electr\u00f3nico<\/span>\u00a0<\/span>est\u00e1ndar<\/span>\u00a0para\u00a0<\/span>recibir<\/span>\u00a0las\u00a0<\/span>facturas<\/span>\u00a0<\/span>nos<\/span>\u00a0<\/span>hizo<\/span>\u00a0<\/span>crear<\/span>\u00a0un bot de\u00a0<\/span>clasificaci\u00f3n<\/span>\u00a0previa para\u00a0<\/span>distinguir<\/span>\u00a0entre\u00a0<\/span>facturas<\/span>\u00a0y\u00a0<\/span>otros<\/span>\u00a0<\/span>documentos<\/span>.\u00a0<\/span>\u00a0<\/span><\/li>\n
      • La\u00a0<\/span>baja<\/span>\u00a0<\/span>calidad<\/span>\u00a0de los\u00a0<\/span>documentos<\/span>\u00a0a\u00a0<\/span>reconocer<\/span>\u00a0no\u00a0<\/span>permiti\u00f3<\/span>\u00a0<\/span>obtener<\/span>\u00a0un mayor\u00a0<\/span>\u00e9xito<\/span>\u00a0en el\u00a0<\/span>procesamiento<\/span>\u00a0<\/span>directo<\/span>.<\/span>\u00a0<\/span><\/li>\n<\/ul>\n

        Solu<\/span><\/b>ciones<\/span><\/b>\u00a0<\/span><\/h3>\n

        Usando\u00a0la\u00a0<\/span>soluci\u00f3n<\/span>\u00a0RPA de Automation Anywhere, el\u00a0<\/span>equipo<\/span>\u00a0de\u00a0<\/span>Ataway<\/span>\u00a0<\/span>implement\u00f3<\/span>\u00a0Automation Anywhere\u00a0<\/span>IQBot<\/span>\u00a0que lee 6000\u00a0<\/span>documentos<\/span>\u00a0y\u00a0<\/span>clasifica<\/span>\u00a0los\u00a0<\/span>documentos<\/span>\u00a0<\/span>legales<\/span>\u00a0para ser\u00a0<\/span>procesados<\/span>.\u00a0<\/span>Luego<\/span>\u00a050 bots\u00a0<\/span>diferentes<\/span>\u00a0<\/span>realizan<\/span>\u00a0las\u00a0<\/span>validaciones<\/span>\u00a0y la contabilizaci\u00f3n<\/span>\u00a0en SAP.\u00a0<\/span>Otro<\/span>\u00a0conjunto de bots\u00a0<\/span>automatiza<\/span>\u00a0y\u00a0<\/span>gestiona<\/span>\u00a0el\u00a0<\/span>flujo<\/span>\u00a0de la\u00a0<\/span>informaci\u00f3n<\/span>\u00a0y\u00a0<\/span>crea<\/span>\u00a0<\/span>informes<\/span>\u00a0que se\u00a0<\/span>utilizan<\/span>\u00a0para la\u00a0<\/span>operaci\u00f3n<\/span>\u00a0y el\u00a0<\/span>mantenimiento<\/span>\u00a0del\u00a0proceso.<\/span><\/p>\n

        Logros<\/span><\/b>\u00a0y\u00a0resultados<\/span><\/b>\u00a0<\/span><\/h3>\n

        Resultados\u00a0obtenidos: 70% de las\u00a0facturas\u00a0analizadas\u00a0y 50%\u00a0directamente\u00a0contabilizadas\u00a0en SAP sin\u00a0intervenci\u00f3n\u00a0manual. Se\u00a0espera\u00a0que los\u00a0n\u00fameros\u00a0aumenten\u00a0como\u00a0resultado\u00a0del\u00a0proceso\u00a0de\u00a0aprendizaje\u00a0autom\u00e1tico\u00a0de las\u00a0facturas\u00a0por\u00a0parte\u00a0de\u00a0IqBot.<\/span>
        \n\u00a0<\/span>[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"

        [vc_row][vc_column][vc_column_text el_class=”small”] The client\u00a0is\u00a0one of\u00a0the largest independent energy company in Argentina, with participation in the electricity and oil and gas value chain. The company is headquartered [\u2026]<\/span><\/p>\n","protected":false},"author":6,"featured_media":12507,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[422],"expertise":[396],"industry":[368],"service":[392],"class_list":["post-13167","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-case-studies-es-ar","expertise-automation-anywhere","industry-energy-and-utilities","service-rpa-ai"],"_links":{"self":[{"href":"https:\/\/www.ataway.com\/es-ar\/wp-json\/wp\/v2\/posts\/13167","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.ataway.com\/es-ar\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.ataway.com\/es-ar\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.ataway.com\/es-ar\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/www.ataway.com\/es-ar\/wp-json\/wp\/v2\/comments?post=13167"}],"version-history":[{"count":3,"href":"https:\/\/www.ataway.com\/es-ar\/wp-json\/wp\/v2\/posts\/13167\/revisions"}],"predecessor-version":[{"id":13197,"href":"https:\/\/www.ataway.com\/es-ar\/wp-json\/wp\/v2\/posts\/13167\/revisions\/13197"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.ataway.com\/es-ar\/wp-json\/wp\/v2\/media\/12507"}],"wp:attachment":[{"href":"https:\/\/www.ataway.com\/es-ar\/wp-json\/wp\/v2\/media?parent=13167"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.ataway.com\/es-ar\/wp-json\/wp\/v2\/categories?post=13167"},{"taxonomy":"expertise","embeddable":true,"href":"https:\/\/www.ataway.com\/es-ar\/wp-json\/wp\/v2\/expertise?post=13167"},{"taxonomy":"industry","embeddable":true,"href":"https:\/\/www.ataway.com\/es-ar\/wp-json\/wp\/v2\/industry?post=13167"},{"taxonomy":"service","embeddable":true,"href":"https:\/\/www.ataway.com\/es-ar\/wp-json\/wp\/v2\/service?post=13167"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}